Pay-run input coordination
Bring together the hours, approved pay details and other information needed for an agreed payroll cycle. We identify missing inputs and direct questions to the person responsible for confirming them.
03 / Payroll services · Canada
Bring structure to every pay run.
Payroll depends on clear inputs, consistent checks and timely decisions from the right people. Ultima Solutions supports businesses across Canada with the recurring administrative work behind payroll. We agree on the tasks, approvals and hand-offs that fit your team and your existing payroll arrangements.
Let’s talk about payrollThe work, in detail
Practical support.
Clear purpose.
We shape the scope around your business, your records and the work you want us to handle.
Employee change records
Organise approved changes that affect payroll, such as new starters, changes to regular pay or recorded leave. Clear supporting records help your team follow what changed and why.
Payroll record checks
Compare payroll summaries with approved inputs and look into differences before the agreed approval stage. Your business retains the decisions and approvals assigned to it in the service scope.
Reports and bookkeeping hand-off
Prepare agreed payroll summaries and organise the information needed for bookkeeping. Keep payroll activity and the records behind it connected to the wider accounting process.
How we work together
A clear place to begin.
Map the payroll responsibilities
We discuss your team, pay frequency, current payroll setup and the locations involved. Together, we identify the administrative tasks you want us to support.
Agree on inputs and approvals
We establish the documents, contacts and approval steps for each cycle, including how questions or changes will be handled.
Support the recurring cycle
We coordinate the agreed inputs, check the supporting records and provide the reports or hand-offs included in your service scope.
Your questions
A little more
clarity.
Here are a few things to know before we begin.
Can you work alongside my existing payroll provider?
Yes. We can discuss support for gathering inputs, checking records and preparing bookkeeping information alongside the provider or system you already use.
What is included in payroll support?
The work is agreed before we begin. Your service scope identifies the tasks included, the information you provide, the approvals you retain and any work handled by another provider.
What information should I share first?
Tell us your approximate team size, pay frequency, provinces or territories involved and the support you need. We will agree on an appropriate way to exchange employee records before requesting them.
A conversation is a good place to start
Tell us where your payroll routine needs support.
Tell us about your business, your current setup and the help you need. We’ll talk through the next step together.
Your contact at Ultima
Pratima Mehta
Accounting · Bookkeeping · Payroll
+1 250 486 7929 ultimasolutions7@gmail.comServing businesses across Canada